How to Organise, Controlling and Monitoring Supplies of Materials in the Workplace (15)

Our Additional Online Guidance Series has proven to be a boost to candidates to more effectively fast-track them through the qualification. Each course matches a unit in the Edexcel NVQ Level 6 Diploma curriculum in Construction Management and are intended for guidance only.
(The complete series and more, is included free-of-charge to all our NVQ Level 6 Registered candidates)
Series Summary

Included within the site documentation there will be a BOQ’s (Bill of Quantities).  This shows the estimated material quantity for all tasks.  A construction manager will also have or use the information contained in the BOQ’s, with reference to the works program, prepare or review a material call off schedule.  He or she will have noted the lead times for all materials and included that in the calculation of the call off date.  Finally, a construction manager will monitor usage of materials against production and review the actual usage against estimated usage at an early stage in the construction process.  A construction manager does this to bring to light any possible over or under order issues and having identified an issue, he or she is then able to investigate the reason why there is an issue, modify the delivery schedule to minimize disruption to the works programme, and inform the project manager or surveyor of necessary budget revisions.

NVQ Additional Guidance
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The problem for management NVQ candidates is that they ‘DO’ all of the aforementioned, but identifying what part of their knowledge is applicable to each question within their NVQ so that duplication of answers and confusion is avoided is often an issue.  To prove my point, please review the following typical questions found in the learning outcomes of this Unit: Organizing, Controlling and Monitoring Supplies of materials in the Workplace.

  • Explain how operational plans and quantities can be analysed to assess what materials will be required.
  • Explain methods that can calculate delivery and lead times for supplies of materials and why they should be calculated.
  • Give reasons why it is necessary to analyse operational plans and quantities to assess what materials will be required.
  • Explains ways that delivery schedules can be developed.
  • Give reasons why delivery schedules and traffic management are required.
  • Explain ways that opportunities for standardising supplies of materials can be identified.
  • Explain how standardisation of materials can assist projects.
  • Give reasons why opportunities for material standardisation should be considered.
  • Explain methods of checking delivery schedules and with users so that material needs are identified.
  • Describe ways that can ensure appropriate orders are prepared.
  • Give reasons why checks must be made to ensure appropriate orders are prepared.
  • Explain methods and techniques of conducting negotiations and meetings with suppliers and users to ensure supply requirements are agreed.
  • List and describe the factors and issues that determine and affect supply requirements.
  • Explain how goodwill and trust can be maintained with suppliers and users.
  • Explain how formal and informal meetings with suppliers and users can be conducted.
  • Explain how systems, that cover all necessary factors to monitor the delivery schedules, can be implemented.
  • Explain how systems that can monitor the performance of suppliers against the agreed supply requirements can be implemented.
  • Describe how identified improvements to delivery schedules can be recorded.
  • Give reasons why the delivery schedule and performance of suppliers should be monitored.
  • Explain methods that can identify problems with supply and supply requirements, how they can be recorded and what actions can be taken to resolve them.
  • Explain how the delivery schedule can be modified to minimise disruption to the programme.
  • Explain ways that can identify changes likely to result in over or under supply.
  • Explain how to modify delivery schedules that minimises disruption to the programme.

The Solution. In order to better enable the seasoned professional to complete this Unit, Organizing, Controlling and Monitoring Supplies of materials in the Workplace, Rivasure has produced a comprehensive online Audio Podcast Course.  This Unit is one of many online courses aimed at covering all of the key units contained within the Level 6 Construction Management NVQ Qualification. This series of Audio Podcast Unit Courses lays a solid foundation for each specific subject matter. Each Audio Podcast addresses each knowledge question, unpacking each one in detail and providing relevant and specific guidance.

In this Unit the learning outcomes are as follows;

  1. Analyse operational plans and quantities to assess what supplies of materials will be required and calculate and develop a delivery schedule.
  2. Identify opportunities to standardise supplies of materials.
  3. Check with the delivery schedule and users to confirm what supplies of materials are needed and ensure appropriate orders are prepared.
  4. Conduct negotiations and meetings with suppliers and users so that goodwill and trust is maintained and agreed supply requirements are ensured.
  5. Implement systems to monitor the delivery schedule and the performance of suppliers, which will identify supply improvements.
  6. Identify problems with supply, record them and take action to resolve them.
  7. Identify changes likely to result in over or under supply and modify the delivery schedule to minimise disruption to the programme.

A learning outcome sets out what a candidate can expect to learn and do as a result of their learning.  This Audio Podcast mentoring series is excellent resource for NVQ candidates and management learners studying how to organize, control and monitor supplies of materials in the workplace


NVQ Additional Guidance
or complete Prerequiusit 'STARTER' UNIT first


Related Articles

Our Additional Online Guidance Series has proven to be a boost to candidates to more effectively fast-track them through the qualification. Each course matches a unit in the Edexcel NVQ Level 6 Diploma curriculum in Construction Management and are intended for guidance only.
(The complete series and more, is included free-of-charge to all our NVQ Level 6 Registered candidates)
Series Summary